Wedding

Here are notes I've taken from attending many, many Hindu weddings ... including my own!

Pre-Wedding

  • Planning

    • Arrange a formal ice breaker activity as early as possible, allowing friends of the bride/groom to meet and interact.
    • Introduce relatives to photographer and videographers
    • Make sure the foorplan is photographer friendly
    • Clothes - Seasons all the way. Give them yuor measurements and away they go. However, note that sometimes the colors in photos are different than the actual product. Such is life.
    • When looking at a vendor's portfolio, try to see their efforts for an entire wedding. This is opposed to looking at their top 5 moments from 50 different weddings. Get a sense of how they handle a full event.
  • Contracts

    • Most of this advice is unnecessary if you have normal, honest vendors who deliver on a timely basis. However, I advise the following because if you do find yourself in a sticky situation, you have some leverage.
    • Get all signatures and keep copies. My lawyers said so.
    • Minimize retainers and agree not to pay in full until all services/products are delivered.
    • Nail down as many details as possible. Do not leave something like "etc" on the contract.
    • Make milestones, with deliverables, for any long-term project, e.g. video editing.
    • Get any verbal agreements written down and dated.
    • 6 months after a contractual deadline is sufficient time to file suit for breach of contract.
  • Photography and Videography

    • Specify, in the contract, that all raw images and footage is to be given to you at the end of each event. You will then make a copy and give it back to the photographer/videographer for editing/processing.
    • Pay a maximum of 25% as a retainer, 25% on the day of the event. The rest is paid upon full delivery of the product.

Events

  • Varghodo / Baraat

    • The DJ must use an amplifier, a stock car stereo system will not suffice
    • Keep hanky's handy for the groom!
  • Wedding

    • Keep the mandap three feet away from the back wall, this allows photographers access to 'behind the scenes' shots.
    • Keep a suitcase close to the mandap. This allows you conveniently collect anything given to you after the ceremony.
  • Reception

    • Fog on the dance floor means all your photos will be terrible. There exists some form of low-rolling fog that doesn't rise into the air
    • Tape on the floor will help performers understand the boundaries of your lighting setup
    • Don't put names on table cards. Instead make 10 table cards for each table (one per seat) and hand them out to guests based on a spreadsheet. This allows last minute seating changes without reprinting table cards. Alternatively post the spreadsheet with a table map, or don't write the table number on the card until you hand the card to the guest.
Posted: June 18, 2010 | | comments

spinner